Presentation Guidelines


​Oral Presentations

Presentation Logisitics

• Presenters may load talks up to 45 minutes prior to the beginning of the session

• Final presentations should be saved to a USB drive that the staff will upload on to the presentation computer **We ask out of the respect for the presenters in your session and all conference participants that speakers do not use personal computers for presentations as this delays the overall session

• Ensure all images and videos are embedded into your presentation to prevent corrupted files

• Talk lengths will be confirmed and emailed to all oral presenters with their acceptance letters

Audio-Visual Equipment (provided by venue)

• PC/Mac Computer

• Projector

• Screen

• Laser Pointer

• Microphone

• Video display monitor

• Powerpoint 2013, Keynote 6.2

Poster Presentations

Presentation Logistics

• Poster board dimensions are 4' high x 4' wide

• Pushpins to facilitate display will be provided for your use

Poster presenters are responsible for printing their own poster. If you need to print a poster on-site, the following locations offer printing services:
Bob's Copy Shop - 710 W. Wingra Dr (2.0 miles from Memorial Union)
FedEx - 654 W. Washington Ave (0.9 miles from Memorial Union)
StudentPrint - 333 East Campus Mall (0.3 miles from Memorial Union)

Any presenter needing to ship a poster prior to the conference will need to contact Conference Management to confirm when the poster will arrive to ensure that it is delivered properly and on-site.

PowerPoint Tips:

• The graphics you project on the screen should help clarify ideas, emphasize key points, show relationships, and provide the visual information your audience needs to understand your message
• Keep visuals clear and simple; abbreviate your message
• Simple graphs, charts and diagrams are much more meaningful to an audience than complex, cluttered ones
• Avoid the overuse of too many colours, patterns and graphics in one frame
• Use a minimum of words for text and title frames; five to eight lines per frame and five to seven words per line are the maximum - less is better
• Upper and lower case letting is more legible than all capital letters
• Vary the size of lettering to emphasize headings and subheadings - but avoid using more than three font sizes per frame
• San serif type projects better and is easier to read
• Try to maintain the same or similar type size from frame to frame - even if some frames have less text 
• Try to keep all type horizontal on the page, even with charts
• Contrasting colours work best
• Avoid intensely  bright or saturated colours that compete with text
• Keep colour scheme consistent throughout your presentation